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Your dedicated executive assistant, sourced, vetted, trained and managed by Viva for as long as they work with you. Paired with your executive in under 24 hours.
Trusted by leaders at
Sound familiar?
What your EA owns
Staffing agencies place an assistant and walk away. Freelance marketplaces leave you running HR and security. A Viva EA takes over whole workstreams, and we manage the program behind them.
Protects deep work and makes the trade-offs you'd make yourself when conflicts hit. Not a scheduler.
Drafts in your voice and knows which board member or customer reply can't wait until tomorrow.
Designs the trip around what you need to get done. When the flight cancels, the backup plan is already built.
Prep tailored to who's in the room, then the decisions captured and the commitments chased.
Board updates and all-hands narratives drafted in your voice, ready for your review instead of your first draft.
Vendors, status updates, reconciled expense reports. The follow-through nobody else has time for.
Your match
Once we understand how your executive works, we match you with your best-fit assistant, fully managed. Fewer than 1% of applicants make it this far.
96% matchSeven years supporting founders through fundraises and board cycles. Gets ahead of your week before you ask.
91% matchRuns launches, events and content calendars for marketing leaders, and keeps every deadline visible.
90% matchBacks sales leaders. Keeps the CRM honest, the pipeline moving, and the follow-ups from slipping.
89% matchOwns onboarding, documentation and the operational details that make a team feel run, not managed.
Illustrative example of a Viva match. Every candidate is pre-vetted and NDA-signed before they reach you. Re-match rate inside 30 days: under 4%.
We hire, train and retain your EA. Recruiting, performance, PTO backfill, equipment, security and benefits stay on our plate, so they never land back on yours.
The real math
The hidden, fully-loaded cost
Fully managed, no markups
Matching
A few quick questions on your role, your scope, and what good looks like.
We pair you with your best-fit EA from a network we've already screened.
Access provisioned, NDA signed before day one, working in your stack within 24 hours.
A dedicated CSM keeps quality high and delegation growing, week after week.
Proof
"Erika has helped me manage an incredibly high meeting load with more priorities than I could otherwise support. I definitely could not get as much done without her."
"Viva provides exactly the calendar and operational support that I need, without any of the career management overhead."
"Vivi has totally changed how we work at Owner. She is such a star, and I cannot imagine how we would get through the day without her."
Security and trust
One flat program fee, typically around half the fully-loaded cost of a US-based in-house hire. No recruiting markups, one one-time onboarding fee. We'll walk you through exact plans on your call.
No. A staffing agency places a resume and walks away. Viva is a managed program: we source, vet, onboard and manage quality end to end, with a dedicated CSM on every plan.
Dedicated to your company, never split across other clients. One EA can support up to three leaders on your team, so context stays in one place.
Across 15 countries in Latin America, fluent in English (C1/C2), aligned to your US business hours. About 60% have lived, worked or studied in the US.
We rematch you quickly, backed by our replacement guarantee. It's rare: 96% of executives keep their first match, and our re-match rate inside 30 days is under 4%.
Every EA works under a confidentiality agreement on an ISO 27001-aligned process, with VPN, secure password sharing and regular data wipes. Nothing sits on personal devices.
Answer a few quick questions and get matched with a vetted EA within 24 hours.
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