Dedicated EAs, matched in under 24 hours
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Dedicated remote EAs for executives

The work you shouldn't be doing, off your plate this week.

Calendar, inbox, travel, meetings, follow-ups. Viva hires, trains and retains dedicated executive assistants for your executive team, matched to how you work and live in under 24 hours.

AI-proficient EAs

Trained on Claude, Granola, Notion, Zapier

  • ✓ Live in under 24 hours
  • ✓ Dedicated EA + CSM on every plan
  • ✓ 96% first-match success
  • ✓ Re-matches at no cost

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One quick call and we match you with a dedicated EA. Takes under a minute, no commitment.

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Trusted by 300+ executives at

NotionLovableGroqRetoolGleanClayVehoShippo

What an EA does for you

Real executive assistant work, off your plate.

Your EA takes ownership of recurring executive workflows so leaders can stay focused on high-impact work.

Calendar & scheduling

Owns scheduling across your leaders, clears conflicts, and guards deep-work time.

Inbox & communications

Triages your inbox daily, drafts replies in your voice, and flags what actually needs you.

Travel & events

Books multi-leg travel, offsites and conferences end to end, with expenses filed.

Meetings & reporting

Preps agendas and decks, takes notes, and tracks the action items and follow-ups.

Projects & operations

Coordinates across teams and vendors so recurring workflows and initiatives keep moving.

Research & documents

Pulls the research, briefs and source docs so you walk into every decision ready.

AI + human partnership

AI handles the repeatable. Your EA handles the judgment.

That mix is where the real gains come from. Every Viva EA works alongside AI, so you get faster execution and better judgment without additional headcount.

What AI does best

The repeatable work

  • Drafts emails and meeting summaries from raw inputs
  • Triages inboxes against learned priority rules
  • Pulls data from docs, spreadsheets, and shared drives
  • Cleans up calendars and surfaces conflicts

What Viva EAs do best

The judgment work

Together: AI drafts the email, your EA makes the final adjustments and sends it. AI flags a conflict, your EA negotiates the resolution.

  • Read the room, who needs what, when, in what tone
  • Negotiate trade-offs with stakeholders on your behalf
  • Anticipate what's about to break and route around it
  • Build relationships with your team so communication actually flows
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Viva Match

Great executive support starts with the right match.

A four-step process built around fit, not throughput. We've matched 300+ executives.

Understand your needs

30 minutes to map the executive's work style, pace, and what they need delegated.

Get matched

We carefully consider your preferences, working style and support needs to find the best EA for you.

Get onboarded

We provision full access and your CSM joins the kickoff, so you're up and running within 24 hours.

Delegate & see value

Customers see value within about 2 weeks, thanks to our managed service and high-quality support.

96%of executives keep their first matched EA past the 30-day mark. The other 4% are re-matched at no cost.
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Proof

Leaders who chose Viva.

Groq
“Thank you for being the first EA I have ever had that I feel is as obsessed with the details and getting it right as I am.”
Jonathan RossJonathan Ross
Founder & CEO
Retool
“Nathy has been great and the communication with Viva has also been impressive. I can tell the EAs all strive for excellence and enjoy their work.”
Erica Galos AliotoErica Galos Alioto
Chief People Officer
Notion
“Sophia has been welcoming, helpful, and proactive. Working with her has been a better experience than a number of in-person EAs I have worked with in the past.”
Geoffrey BrooksGeoffrey Brooks
Head of Business Operations
9.3★★★★★NPS from the executives we support Book a Call

Security and trust

ISO 27001-alignedSupports SOC 2 environments.
MFA + least privilegePermissions granted, monitored, revoked.
Binding NDA + ID verificationSigned before any access is granted.
No local storageAll work products stay in your systems.

Before you book

How fast can my EA start?

After one 30-minute discovery call, we match you with a pre-vetted EA and get you live in as little as 24 hours. Customers see value within about 2 weeks.

Is my EA dedicated or shared?

Dedicated. Every plan includes one assistant matched to your executive, plus a dedicated customer success manager. This is not a shared VA pool or a ticket queue.

Which tools do Viva EAs know?

Whatever stack your team runs on, from Google Workspace, Slack, Notion, HubSpot and Salesforce to AI tools like Claude, Granola and Zapier. Onboarding takes hours, not weeks.

What if the fit isn't right?

We re-match you at no additional cost. 96% of executives keep their first matched EA past the 30-day mark, and our re-match rate inside 30 days is under 4%.

What does it cost?

Plans start at $3,999 per month, with a dedicated EA and CSM included on every plan and no recruiting markups. See full pricing.

Match in under 24 hours.

One discovery call. We assess your executive's working style, identify the best-fit EA, and get you live in as little as 24 hours.

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