For teams replacing a departed EA

Replace your EA in 24 hours, not eight weeks.

When an assistant leaves, the scheduling, travel and follow-ups land back on your executive the same day. Viva matches you with a trained, dedicated EA who takes over your systems this week, not next quarter.

Book my call See the timeline

Dedicated EA + CSM included on every plan. Re-matches at no cost if there isn't a strong fit.

Week one with your new EA

Handover plan

Inbox triaged, priority rules learned

Calendar rebuilt, conflicts cleared

Travel and expenses re-booked

Board prep and follow-ups owned

CSM ON KICKOFF

Your next EA, pre-vettedMatched to how your executive works

Available this week

Trusted by 300+ executives at scale-ups, SMBs and enterprises

The empty seat

Recruiting takes months. Your calendar can't wait.

A typical EA search means posting, screening, interviewing, notice periods and onboarding before anyone touches your inbox. Viva's bench is already hired, trained and vetted.

Hiring the usual way

Typically 6 to 8 weeks to productive

Weeks 1-2

Post the role, screen resumesHundreds of applicants, no signal on executive fit.

Weeks 2-4

Interview roundsYour executive spends hours interviewing instead of working.

Weeks 4-6

Offer and notice periodYour pick serves out notice at their current job.

Weeks 6-8+

Onboard from zeroTools, preferences and context, all learned on your time.

With Viva

Hiring with Viva

Live in under 24 hours

Day 1

One 30-minute callWe map the executive's work style, pace, and what your last EA owned.

24 hours

Matched and liveA pre-vetted, NDA-signed EA, matched to how your executive works.

Days 1-2

Systems handoverAccess provisioned, your CSM joins the kickoff.

Week 2

Seeing valueCustomers see value within about 2 weeks, thanks to our managed service.

96% of executives keep their first matched EA past 30 days. The other 4% are re-matched at no cost.

Continuity, handled

Pick up where your last EA left off.

Replacing an assistant is not just filling a seat. It is protecting the routines, context and relationships that kept your executive moving.

Workflows stay in your systems

Your EA documents recurring workflows inside your own tools, never on personal devices. If anything changes, the playbook stays with you.

Trained before day one

Viva EAs arrive fluent in the tools your team already runs on, including AI. Onboarding takes hours, not weeks.

Never an empty seat again

Viva hires, trains and retains your EA, and your dedicated CSM manages coverage. If your EA ever moves on, we re-match you at no cost and the handover is ours to run.

24 hrs

From discovery call to live EA

96%

First-match success past 30 days

300+

Executives supported

9.3

NPS from the executives we support

Proof

Executives who made the switch.

"My inbox and systems have been completely turned over to make me more efficient and organized. My calendar now creates blocks of working time I previously did not have."

Kali LorenzettiHead of Enterprise Marketing

"I have been blown away by her contributions. I am no longer concerned about missing things, because I know she is looking out ahead in a way I am not."

Anthony GregorioVP of Strategy & Development

Security and trust

ISO 27001-alignedSupports SOC 2 environments.

MFA + least privilegePermissions granted, monitored, revoked.

Binding NDA + ID verificationSigned before any access is granted.

No local storageAll work products stay in your systems.

Before you book

How fast can a new EA actually start?

After one 30-minute discovery call, we match you with a pre-vetted EA and get you live in as little as 24 hours. Access is provisioned and your CSM joins the kickoff, so the handover starts the same week.

Can they pick up where my last EA left off?

Yes. On the discovery call we map what your previous EA owned, from calendar rules to travel preferences to reporting cadences. Your new EA rebuilds those workflows inside your own systems, and documents them there so the context never walks out the door again.

What if the fit isn't right?

We re-match you at no additional cost. In practice it is rare: 96% of executives keep their first matched EA past the 30-day mark, and our re-match rate inside 30 days is under 4%.

Do I need to train them on our tools?

No. Viva EAs are trained on the tools executive teams already use, from Google Workspace, Slack and Notion to AI tools like Claude, Granola and Zapier. Onboarding takes hours, not weeks.

What does it cost?

Plans start at $3,999 per month and every plan includes a dedicated EA and a dedicated CSM, with no recruiting fees. We will walk you through plans on your call. See full pricing.