Replacement EAs, live in under 24 hours
Book a Call

For teams replacing a departed EA

Replace your EA in 24 hours, not eight weeks.

When an assistant leaves, the scheduling, travel and follow-ups land back on your executive the same day. Viva matches you with a trained, dedicated EA who takes over your systems this week, not next quarter.

Your next EA, pre-vetted

Available this week, matched to how your executive works

  • ✓ Live in under 24 hours
  • ✓ Systems handover this week
  • ✓ Re-matches at no cost
  • ✓ Dedicated CSM on kickoff

Book your call to replace your EA

One quick call and we match you with a dedicated EA. Takes under a minute, no commitment.

By continuing you agree to our Privacy Policy.

Trusted by 300+ executives at

NotionLovableGroqRetoolGleanClayVehoShippo

The empty seat

Recruiting takes months. Your calendar can't wait.

Every unstaffed week, scheduling, travel and follow-ups land back on your executive.

A typical EA search means posting, screening and interviewing before anyone touches your inbox.

Then a notice period, then onboarding from zero. Viva's bench is already hired, trained and vetted.

The timeline

Hiring the usual way, or hiring with Viva.

Hiring the usual way

Typically two to three months

Before anyone is productive

  • Weeks 1-2Post the role, screen resumes. Hundreds of applicants, no signal on executive fit.
  • Weeks 2-4Interview rounds. Your executive spends hours interviewing instead of working.
  • Weeks 4-6Offer and notice period. Your pick serves out notice at their current job.
  • Weeks 6-12Onboard from zero. Tools, preferences and context, all learned on your time.

Hiring with Viva

Live in under 24 hours

One call, then a match

  • Day 1One 30-minute call. We map the executive's work style, pace, and what your last EA owned.
  • 24 hoursMatched and live. A pre-vetted, NDA-signed EA, matched to how your executive works.
  • Days 1-2Systems handover. Access provisioned, your CSM joins the kickoff.
  • Week 2Seeing value. Customers see value within about 2 weeks, thanks to our managed service.
Book a Call

96% of executives keep their first matched EA past 30 days. The other 4% are re-matched at no cost.

Continuity, handled

Pick up where your last EA left off.

Replacing an assistant is not just filling a seat. It is protecting the routines, context and relationships that kept your executive moving.

Workflows stay in your systems

Your EA documents recurring workflows inside your own tools, never on personal devices. If anything changes, the playbook stays with you.

Trained before day one

Viva EAs arrive fluent in the tools your team already runs on, from Google Workspace, Slack and Notion to Claude, Granola and Zapier. Onboarding takes hours, not weeks.

Never an empty seat again

Viva hires, trains and retains your EA, and your dedicated CSM manages coverage. If your EA ever moves on, we re-match you at no cost and the handover is ours to run.

Replacement, by the numbers.

Viva has matched 300+ executives at scale-ups, SMBs and enterprises. Your next EA is chosen for fit, not throughput.

24 hrsfrom discovery call to live EA
96%first-match success past 30 days
300+executives supported
9.3NPS from the executives we support

What happens next

Your next EA is already hired, trained and vetted.

Book a 30-minute call

Tell us what your last EA owned and how your executive works.

Get matched in 24 hours

A dedicated, NDA-signed EA, chosen for fit, not throughput.

Hand over this week

Your CSM runs the kickoff. Customers see value within about 2 weeks.

Never an empty seat again

If your EA ever moves on, we re-match you at no cost and the handover is ours to run.

Available this weekOne call to start the handover. Matched in 24 hours, taking over your systems this week.
Book a Call →

Proof

Executives who made the switch.

Lovable
“My inbox and systems have been completely turned over to make me more efficient and organized. My calendar now creates blocks of working time I previously did not have.”
Kali LorenzettiKali Lorenzetti
Head of Enterprise Marketing
Veho
“I have been blown away by her contributions. I am no longer concerned about missing things, because I know she is looking out ahead in a way I am not.”
Anthony GregorioAnthony Gregorio
VP of Strategy & Development
9.3★★★★★NPS from the executives we support Book a Call

Security and trust

ISO 27001-alignedSupports SOC 2 environments.
MFA + least privilegePermissions granted, monitored, revoked.
Binding NDA + ID verificationSigned before any access is granted.
No local storageAll work products stay in your systems.

Before you book

How fast can a new EA actually start?

After one 30-minute discovery call, we match you with a pre-vetted EA and get you live in as little as 24 hours. Access is provisioned and your CSM joins the kickoff, so the handover starts the same week.

Can they pick up where my last EA left off?

Yes. On the discovery call we map what your previous EA owned, from calendar rules to travel preferences to reporting cadences. Your new EA rebuilds those workflows inside your own systems, and documents them there so the context never walks out the door again.

What if the fit isn't right?

We re-match you at no additional cost. In practice it is rare: 96% of executives keep their first matched EA past the 30-day mark, and our re-match rate inside 30 days is under 4%.

Do I need to train them on our tools?

No. Viva EAs are trained on the tools executive teams already use, from Google Workspace, Slack and Notion to AI tools like Claude, Granola and Zapier. Onboarding takes hours, not weeks.

What does it cost?

Plans start at $3,999 per month and every plan includes a dedicated EA and a dedicated CSM, with no recruiting markups. We will walk you through plans on your call. See full pricing.

Your calendar can't wait two months.

Book a 30-minute call. Matched in 24 hours, handing over this week, re-matched at no cost if the fit isn't right.

Book my call
Book my call